While we hope that this needs to be used, we provide for in just in case. Please read the HCPAA/Malachi policy below. Methods to report an incident is found below the policy information.
Whistleblower Policy for Malachi Independent
Malachi Independent and its parent organization High Country Performing Arts Association, LLC (Hereafter referred to as HCPAA) requires directors, board of directors (BOD), members, volunteers, and instructors to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As directors, instructors, members, volunteers, and BOD of the Malachi organization, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
This Whistleblower Policy is intended to encourage and enable anyone to raise serious concerns about conduct, sexual harassment, bullying, and policy and contract violations, from anyone associated with HCPAA/Malachi Independent so that the issue can addressed internally before seeking external interventions.
No person who in good faith reports an ethics violation or other misconduct shall suffer harassment, retaliation, or adverse employment consequences. Any director, instructor, member, or board member who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of position.
HCPAA has an open door policy and suggests all people within the organization share their questions, concerns, suggestions or complaints with their supervisor. If you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with the president, and/or vice president of the BOD. Individuals in supervisory positions are required to report complaints and/or concerns about suspected ethical and legal violations in writing to the aforementioned board members who have the responsibility to investigate all reported complaints.
The BOD’s president and/or vice president is responsible for ensuring all complaints about unethical or illegal conduct are investigated and resolved. The president and/or vice president will advise the the Board of Directors of all complaints and their resolution and will report at least annually to the BOD on compliance activity relating to accounting or alleged financial improprieties.
Reports made anonymously are difficult to follow up on and investigate. Little to no action may be a result of an anonymous report since the accusations cannot be substantiated. As stated earlier in the policy, there will be no retaliation for reporting. Contact information is critical for investigation and follow-up.
Acting in Good Faith
Anyone filing a written complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense and will result in termination from participation in the organization.
Violations or suspected violations may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
Handling of Reported Violations
The BOD president and/or vice president will notify the person who submitted a complaint and acknowledge receipt of the reported violation or suspected violation. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.
Complaints may be communicated via any of the reporting methods below.
Use any of these three reporting means as deemed fit.